Millbrook Gun Club

Privacy Policy

Effective Date: January 1, 2026 • Last Updated: September 2026

1. About Our Organization

Millbrook Gun Club, Inc. is a private 501(c)(7) non-profit organization dedicated to wildlife conservation, safe shooting sports, and environmental protection in New York. We value the privacy of our members, guests, and community.

2. Information We Collect

We collect personal information that you provide to us directly when applying for membership, registering for club activities or events, accessing the member portal, or contacting club administration. This information may include:

  • Name, physical mailing address, and email address.
  • Mobile telephone number.
  • Membership status, work hours logged, and dues payment records.

3. Mobile Information & SMS Messaging Policy

Millbrook Gun Club, Inc. respects your privacy. Mobile numbers collected for the purpose of text message notifications and updates will never be shared, sold, or leased to third parties or affiliates for marketing or promotional purposes.

Opt-In Consent: Mobile phone numbers and SMS consent are gathered exclusively for direct club operational updates (such as event alerts, range schedule notices, work day updates, and dues notifications).

Opt-Out & Help: You may opt out of receiving SMS text messages at any time by replying STOP to any message. For assistance, text HELP or contact club administration.

4. How We Use Your Information

We use the information collected solely for club administration and member communication, including:

  • Administering membership records, annual dues, and work hour tracking.
  • Authenticating passwordless access to the member portal.
  • Sending operational notifications, safety alerts, and club scheduling updates.
  • Processing event registrations and payment confirmations.

5. Information Sharing & Disclosure

We do not sell, rent, or trade your personal information. We may only share information with trusted service providers who assist us in operating our club portal and delivering administrative services (such as transactional email dispatch and secure payment processing), strictly subject to confidentiality agreements.

6. Data Security

We implement appropriate technical and administrative security measures to protect personal information against unauthorized access, alteration, disclosure, or destruction.

7. Contact Information

If you have any questions or concerns regarding this Privacy Policy or our privacy practices, please contact the Millbrook Gun Club, Inc. administration at secretary@millbrookgunclub.org.